Create a Group Expense

In the Create Group Expense panel, you can add a new expense group and can add group expense details for a new or an existing expense group.

When you create an expense group, you name the expense group and define criteria for calculating expenses at the group level. You can then assign entities to the expense group and define expense information for the entities.

To create a group expense:

1. In Accounting Center, in the left navigation pane, click Setup > Expense > Group Expense > Create Group Expense.
   In the Create Group Expense wizard, you see the Step 1: Setup Group Expense Details panel. This step allows you to add a new group expense or allows you to add one or more group level expense rules for an existing group expense.

2. Complete the options in the Step 1: Setup Group Expense Details section.

3. Click Next.
   The system saves the group level expense information. You see Step 2: Add Funds to Group Expense in the Create Group Expense panel.

4. Complete the options in the Step 2: Add Funds to Group Expense section.
   This step allows you to add one or more entities to the group expense and define entity-level expense rules. After you select an entity, you can specify the expense end date and NAV component information. For variable group expenses, you can additionally identify a waiver account.

5. Click Next.
   The system saves the entity-level expense information. You see the Wizard Completed panel.

6. Click Close Workflow.
   You are ready to process the expense accruals for the entities that participate in the group expense by running the accrual process. For more information, see Run Expense Accruals.