Create Expense Reimbursement Panel Options

In the Create Expense Reimbursements panel, you can add an expense reimbursement. The following are the options in the Create Expense Reimbursement panel.

Option	Tag	Description

Option	Tag	Description
Add Expense Reimbursement
Entity ID	1163	Specifies the entity identifier.
Entity Name	1164	Specifies entity name.
Accounting Basis	21	Specifies the accounting basis. This option allows you to set up an expense reimbursement on a secondary accounting basis or designate it to a specific class within a fund.
Share Class	34	Specifies a valid share class. A share class is a designation, usually alphabetic, given to a fund's shares. For example, if you designate the share class as TF, the system applies the expense reimbursement against the entire or total fund. You may designate a specific share class if a total fund expense reimbursement is not required.
Reimbursement Account	3252	Specifies a valid expense account.
Reimbursement Rule ID	4481	Specifies the expense reimbursement rule identifier.
Reimbursement Calc Type	4472	Specifies whether to apply to reimbursement's limit/cap to daily total net assets or cumulative net assets. Options include: Daily. Applies the limit/cap to daily total net assets. If you select this value, you must specify a value for the NAV Component field. Cumulative. Applies the limit/cap to cumulative (average) net assets. If you select this value, you must specify a value for the TNA Use Prior Period field. NOTE: A reimbursement rule with a Reimbursement Calc Type field set to Daily, a NAV Component field set to Average Net Assets, and an Average Net Asset Frequency field (hidden) set to Annually produces results that match those of a reimbursement with a Calc Type of Cumulative. However, it also posts a unique row every day with a single day's reimbursement amount, rather than backing out the prior day's amount and posting a new fiscal year to date total on the current day.
NAV Component	3256	Determines the value the system uses for the daily total net assets calculation. This field appears if you set Reimbursement Calc Type to Daily. Options include: Prior Day Total Net Assets Adjusted Net Assets Average Net Assets Current Day's Settled Shares Current Day's Outstanding Shares
TNA Use Prior Period	3257	Determines the value the system uses for the average net asset calculation with regards to prior year end total net assets and the current year. Options include: Always use last prior TNA in average net asset calc. The system always includes the total net assets (TNA) from the last day of the prior year when calculating the average net assets for the current year. Use last prior TNA only once in average net asset calc. The system only includes the total net assets from the last day of the prior year when calculating the average net assets for the first time in the current year (that is, the first business day). After the first reimbursement is triggered, the system no longer includes the prior year's final TNA when calculating the average net assets. Only current year TNA is used when calculating average net assets.
Allow Negative Reimbursement Balance?	989	Indicates whether to allow a negative reimbursement balance during the posting of expenses. Options include: Yes. Allows a negative reimbursement balance. The system always posts the expense activity for the day up to the limit/cap, whether or not a reimbursement balance exists. No. Does not allow a negative reimbursement balance. The system posts the expense activity for the day up to the limit/cap only if there are reimbursable funds to recover.
Limit/Cap	4754	Specifies a percentage of the NAV component (if Daily calculation type) or a percentage of the total net assets component (if Cumulative calculation type) which the system compares to the expense activity of the accounts specified in the reimbursement rule. You define this value in a decimal format, such as 0.050000. This field appears if you set the NAV Component to Average Net Assets.
Expense Limit/Cap Reset Flag	12030	Indicates whether to reset fiscal year to date average net assets (FYTD ANA) calculation values when there are cap changes in reimbursement calculations. This field appears if you set the NAV Component field to a value of Average Net Assets. Options include: Do Not Reset FYTD ANA Calculation Values. Reset FYTD ANA Calculation Values.
Expense Reimbursement Recoupment	760	Indicates whether the expense reimbursement can recoup reimbursements. Options include: Yes. The expense reimbursement can recoup reimbursement. Additional options used for recoupment processing become available. No. The expense reimbursement cannot recoup reimbursement balances.
Prior Year Recoupment Recovery Order	5088	Identifies the recoupment recovery order used for recoupment processing for the expense reimbursement. This field appears if you set the Expense Reimbursement Recoupment field to a value of Yes. Options include: Target Prior Fiscal Year Recoupment Dollars First. The system exhausts the current year recoupment dollars first, before going to the most recent fiscal year end date to recoup. Target Oldest Available Fiscal Year Recoupment Dollars First. The system exhausts the current year recoupment dollars first, before going to the oldest fiscal year end date to recoup. It determines the oldest fiscal year by the Prior Recoupment Years to Target (tag 5087) field value. Target Prior Years Only/Earliest Fiscal Year 1st. The system only recoups from the prior year recoupment dollars. It recoups the earliest fiscal year end date first. Target Prior Year Only/Oldest Fiscal Year 1st. The system only recoups from the prior year recoupment dollars. It recoups the oldest fiscal year end date first. It determines the oldest fiscal year by the Prior Recoupment Years to Target (tag 5087) field value.
Prior Recoupment Years to Target	5087	Specifies the number of prior fiscal years to target for recoupment for the expense reimbursement. The maximum number of years to target is five. This option appears if you specify a value for the Prior Year Recoupment Recovery Order field. Options include: 0 (Default) 1 2 3 4 5
Contractual Cap	16646	Specifies the contractual cap. The contractual cap is the basis point amount of total reimbursed expenses that the system can recoup in the future. You enter the basis point amount as a decimal value. This field appears if you set the Expense Reimbursement Recoupment field to a value of Yes. The contractual cap value must be greater than or equal to the expense cap value. The system calculates the contractual cap amount as follows: Contractual Cap Limit = Contractual Cap Value * NAV Component Expenses available to recoup = Gross Expenses – Contractual Cap Limit
Recoupment Threshold	16644	Used to determine whether the system processes a recoupment in cases where the gross expenses are below the expense cap limit. If a recoupment threshold is present on an expense reimbursement and the gross expenses are below the expense cap limit, then the process checks if the NAV component value is equal to or greater than the set recoupment threshold before it processes the recoupment. This field appears if you set the Expense Reimbursement Recoupment field to a value of Yes.
Recoupment Indicator	16645	Indicates whether the system applies the recoupment threshold at the total fund or class level. This option appears if you specify a value for the Prior Year Recoupment Recovery Order field. You must specify a value if you enter a Recoupment Threshold field value. Options include: Total Fund. If you set the value to Total Fund for a share class expense reimbursement setup, the system determines if the Total Fund NAV Component value is greater than or equal to the recoupment threshold on the expense reimbursement. Class. If you set the value is set to Class, the system determines if the Class NAV Component value is greater than or equal to the recoupment threshold on the expense reimbursement.
Start Date	220	Specifies the begin date.
End Date	221	Specifies the end date.
Calendar/Business Days	824	Displays whether the specified entity uses business or calendar days.