With Eagle's Accounting solution, you can adjust position quantities using the Receive and Deliver panels. These panels adjust the holding's amount, they do not affect cash.
Process a Receive Transaction
Suppose you have a holding that includes a conversion transaction and a sell transaction for an entity. The conversion transaction is shown on the Open Lots tab of the Cost object in the Position Viewer tool.
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The sell transaction is shown on the Close Activity tab of the Cost object in the Position Viewer tool.
To process a receive transaction against this security, you can use the Book Trade tool.
To process a Receive transaction:
In Accounting Center, in the left navigation pane, click Transactions > Trades > Book Trade/Rebook Trade > Book Trade.
You see the Book Trade workspace.Complete the options in the Search Details pane and click Search.
You see a list of securities that meet the search criteria.Click the security for which you are processing a receive transaction.
On the Book Trade tab, in the Actions group, click Action Rules, point to Other, and then click Receive.
You see the Receive security trade panel.
Complete the options on the Receive trade panel.
You must specify a value in the Cost Type field. This can be set to a value of B (Back Office). Available options include:
– B (Back Office)
– A (Advisor Provided)
– T (Third Party)
– C (Customer Provided)
– U (Unknown)
– F (Trade)Click Submit.
After processing the receive transaction, the Position Viewer tool displays the activity as an additional lot within the Open Lots tab of the Cost object.
Process a Deliver Transaction
Suppose you have a holding that includes a conversion transaction and a sell transaction for an entity. The sell transaction is shown on the Close Activity tab of the Cost object in the Position Viewer tool. To process a deliver transaction against this security, you use the Book Trade tool.
To process a Deliver transaction:
In Accounting Center, in the left navigation pane, click Transactions > Trades > Book Trade/Rebook Trade > Book Trade.
You see the Book Trade workspace.Complete the options in the Search Details pane and click Search.
You see the search results based on the criteria you selected.Click the security for which you are processing a receive transaction.
On the Book Trade tab, in the Actions group, click Action Rules, point to Other, and then click Deliver.
You see the Deliver trade panel.
Complete the options on the Deliver trade panel.
You must populate the Performance Price field to calculate cash flows for Eagle's Performance solution.
NOTE: If the Performance Price field is null, the performance calculation is incorrect.Click Submit.
In this example, the system processes a deliver of 1,000 shares. After processing the deliver transaction, the Position Viewer tool displays the activity on the Close Activity tab of the Cost object with an Event Type of DEL.
NOTE: No cash activity is created because there is no real settlement of this type of transaction. It is a quantity and cost entry. Therefore, no cash is associated with the transaction.
About the Performance Effect of Receive/Deliver Transactions
The following important fields are displayed under the PACE Performance Fields section of the Receive and Deliver panels:
Performance Price. Used to calculate the performance amount local.
Performance Amount Local. Mapped to Local_total_flow in the PACE cash activity table.
Although Receive and Deliver transactions have no cash movement associated with them, there is a performance effect. The base values are calculated from the local values and the relevant foreign exchange rates. These values are then used to calculate accurate rates of return at the security level.
Process Delivers Only Against Settled Lots
By default, the system processes delivers against any lot based on trade date. However, you can ensure that the system processes delivers only against settled lots for a specified accounting basis. To do so, you can set the Deliver By Settlement Dt (tag 18298) field to Yes and set the Begin Date By Settlement (tag 18299) field to the date that the processing only for settled lots goes into effect. These options apply to processing for both delivers and interportfolio transfers.
For more information about these options, see Create/Edit Entity Panel Options, Create Master Fund Panel Options, or Add a Basis to a Portfolio Panel Options for Entities.