Manage Status Sign-Offs

You can use status sign-off edit tests when you use Control Center. You can also allow Eagle users to approve sign-off results. 

Understand Sign-Off Edit Tests

Status sign-off edit tests allow you to ensure that approval role levels 1 and 2 completed the necessary review for a fund. They include the Transaction Sign Off Edit, the Valuation Sign Off Edit, and the Audit Sign Off Edit tests. You can assign these three sign off edits to funds based on workflow and need. If you only require the Transaction Sign Off Edit, then only assign that test. 

A description of these edit tests follows. 

Transaction Sign Off (EATSO)

The system raises this edit for all funds at the start of the day, regardless if there are other edit tests breaks for the transaction status. The system routes the raised validation result for the Transaction Sign Off edit to the parent (transaction) status. The system does not allow role level 1 to approve the sign off edit until all the other edits (for role level 1) are approved for the transaction status. The system does not allow role level 2 to approve the sign off edit until role level 1 approves it and all the other edits (for role level 2) are approved for the transaction status. The system automatically raises the transaction sign off edit again if an edit is subsequently received or disapproved (after sign off approval) in the transaction status.

Valuation Sign Off (EAVSO)

The system raises this edit for all funds when the transaction period is locked down, regardless of whether there are other edit tests breaks for the valuation status. The system routes the raised validation result for the Valuation Sign Off edit to the parent (valuation) status. The system does not allow role level 1 to approve the sign off edit until all the other edits (for role level 1) are approved for the valuation status. The system does not allow role level 2 to approve the sign off edit until role level 1 approves it and all the other edits (for role level 2) are approved for the valuation status. The system automatically raises the valuation sign off edit again if an edit is subsequently received or disapproved.

Audit Sign Off (EAASO)

The system raises this edit for all funds when the valuation period is locked down, regardless of whether there are other edit tests breaks for the audit status. The system routes the raised validation result for the Audit Sign Off edit to the parent (Audit) status. The system does not allow role level 1 to approve the sign off edit until all the other edits (for role level 1) are approved for the Audit status. The system does not allow role level 2 to approve the sign off edit until role level 1 approves it and all the other edits (for role level 2) are approved for the audit status. The system automatically raises the audit sign off edit again if an edit is subsequently received or disapproved.

Allow Users to Approve Sign-Off Results

For sign-offs, the clearance of raised tests is systematic and automatic. Normally, sign-off edits clear once all edits raised within their Control Center status clear - Transaction Status, Valuation Status, and Audit Status (that is, trade edits, prices, and so on). However, there are rare instances when sign-offs do not automatically, systematically clear. This prevents funds from closing. In those instances, an Eagle user authorized to approve sign-off results can approve the sign-off edits which prevented funds from closing. 

You can allow Eagle users to approve sign-off results. To assign these rights, Eagle users with administrative rights can use User Administration to create and manage users in Control Center. When you set up Center Roles for Control Center, the Change and Audit tab includes the Allow Approval of Sign-Off Results check box. This check box allows you to approve Sign-Off edits (Transaction, Valuation, and Audit Sign off edits). This option is similar to the option that allows you to clear prior period edits.