Create New Disclosures

Owned by Tom Fahey (Unlicensed)
Last updated: Sept 30, 2016 by Former user (Deleted)
5 min read

You can create a disclosure for reporting and GIPS compliance by entering free form text or by using templates. Templates contain standard disclosure text or a combination of text and dynamically updated fields so that you can quickly produce accurate and consistent content. You can apply the template as is or use the template as a starting point for a disclosure by selecting an existing template, editing the content, and then saving it. When creating a template you can also create a new disclosure type to group disclosures based on a shared characteristic.

There are two types of templates:

  • Regular. Contains a simple text string such as, "Composite returns are calculated on an asset-weighted average basis using beginning-of-period values."
  • Dynamic. Combines a text string with embedded fields that retrieve data based on the context of the disclosure. At run time a report that contains a dynamic template references the database for the data in the embedded fields and the results are displayed in the text stream of the disclosure in the report. There are numerous categories of embedded fields to choose from, including Entity, Entity Characteristics, and Holdings (excluding Sum and Rollup).

For a description of the available templates see "About Disclosure Templates."

Content on this page:

You can automatically change a regular template to a dynamic one by adding a field to the text.

Create Disclosure with Regular Template

To create a disclosure with a regular template:

  1. From the Performance Center window, click the Performance Desk and click Disclosures in the left navigation.
    You see the Disclosure Summary workspace displaying a list of available disclosures.
  2. Click Create New on the ribbon.
    You see the Create New Disclosure workspace in a new tab.
  3. Select an existing value from the Type drop down or select Add New Disclosure Type to create a new disclosure type.
  4. Enter text in the Name field.
  5. Specify the Effective Date to be displayed on disclosure information reports.
    NOTE: If a disclosure is assigned to an entity as of 12/31/2013, but the Effective Date is 03/31/2014, then the record is not displayed on reports until 03/31/2014. If the Effective Date is 12/31/2013 but a disclosure is not assigned to an entity until 03/31/2014, then the record is not displayed on reports until 03/31/2014.
  6. Select a Regular template from the drop down.
    You see the text provided by the template in the Text edit area.
  7. You can edit the standard text and add new text if desired.
    NOTE: If you add a field the template automatically becomes dynamic.
  8. Click Add to Description.
    You see the text in the View Text area.
  9. Click Save Description.
    You see the description in the List of Descriptions.
  10. Click Save Disclosure.
    You see a message confirming that your disclosure was successfully created.
  11. Click Create Another to open a new workspace or Finish to close the workspace.
    You see the new disclosure in the Disclosure Summary workspace.

Create Disclosure with Dynamic Template

To create a disclosure with a dynamic template:

  1. From the Performance Center window, click the Performance Desk and click Disclosures in the left navigation.
    You see the Disclosure Summary workspace displaying a list of available disclosures.
  2. Click Create New on the ribbon.
    You see the Create New Disclosure workspace in a new tab.
  3. Select an existing value from the Disclosure Type drop down or select New Type to create a new disclosure type.
  4. Enter text in the Name field.
  5. Specify the Effective Date to be displayed on disclosure information reports.
    NOTE: If a disclosure is assigned to an entity as of 12/31/2013, but the Effective Date is 03/31/2014, then the record is not displayed on reports until 03/31/2014. If the Effective Date is 12/31/2013 but a disclosure is not assigned to an entity until 03/31/2014, then the record is not displayed on reports until 03/31/2014.
  6. Select a Dynamic template from the drop down.
    You see disclosure text in the View Text section.
  7. Click the Field Picker icon to embed a field.
    You see the text in the Text section.
  8. Select a field by using either the Lookup icon or the ellipsis.
  9. Click Save.
    You see text and the embedded field in the View Test section.
  10. Add more descriptions and embedded fields as needed.
    NOTE: Click View as Paragraph to see the combined statements of the disclosure.
  11. When you have completed descriptions and embedded fields, click Save Description.
    You see the description in the List of Descriptions section.
  12. When you have completed defining the disclosure, click Save Disclosure.
    You see a dialog box confirming that the disclosure was successfully saved.
  13. Click Create Another to open a new workspace or Finish to close the workspace.
    You see the new disclosure in the Disclosures Summary workspace.

Create Disclosure Ad Hoc

You can create a disclosure without using a template by entering free form text to build the description. You can automatically generate a dynamic disclosure by adding a field to the text.

To create a new disclosure:

  1. From the Performance Center window, click the Performance Desk and click Disclosures in the left navigation.
    You see the Disclosure Summary workspace displaying a list of available disclosures.
  2. Click Create New on the ribbon.
    You see the Create New Disclosure workspace in a new tab.
  3. Select an existing value from the Type drop down or select New Type to create a new disclosure type.
  4. Enter text in the Name field.
  5. Specify the Effective Date to be displayed on disclosure information reports.
    NOTE: If a disclosure is assigned to an entity as of 12/31/2013, but the Effective Date is 03/31/2014, then the record is not displayed on reports until 03/31/2014. If the Effective Date is 12/31/2013 but a disclosure is not assigned to an entity until 03/31/2014, then the record is not displayed on reports until 03/31/2014.
  6. Type the text of the disclosure in the Text section.
  7. If needed, embed fields using the Lookup icon or the ellipsis.
  8. Click Add to Description.
    You see the text and embedded fields in the View Text section.
  9. Click Save Description.
    You see the description in the List of Descriptions section.
  10. When you have completed defining the disclosure, click Save Disclosure.
    You see a dialog box confirming that the disclosure was successfully saved.
  11. Click Create Another to open a new workspace or Finish to close the workspace.
    You see the new disclosure in the Disclosures Summary workspace.

Create New Disclosure Type

When you create a new disclosure you have the option of creating a new disclosure type. A disclosure type allows you to group similar disclosures. For example, you could create a disclosure type called "Firm Description" and use that type when creating disclosures for different firms. When you run a report with the field "Firm Description," you will see a different disclosure for each firm.

You cannot assign two disclosures of the same type to the same entity for a given period of time.

To create a new disclosure type:

  1. From the Performance Center window, click the Performance Desk and click Disclosures in the left navigation.
    You see the Disclosure Summary workspace displaying a list of available disclosures.
  2. Click Create New on the ribbon.
    You see the Create New Disclosure workspace.
  3. Click Add New Disclosure Type.
    You see the Disclosure Type dialog box.
  4. Enter a Short Name. You cannot enter a Short Name that already exists.
  5. Enter a Long Name. You can enter a Long Name that already exists.
  6. Click OK.
    You see a message confirming that the new disclosure type was created.
  7. Click Cancel to close the workspace. Or, if you are creating a new disclosure, select the new type in the Type drop down.