Manage Entity Lists

Owned by Kavitha Thangaswamy (Unlicensed)
Last updated: Jul 19, 2023 by Pamela Totas (Deactivated)
3 min read

In the Portfolio Desk's All workspace, you can create an Entity List, which belongs to an entity type LIST. You can also create an Entity List from the Static & Dynamic Lists workspace.

About Entity Lists

An entity list is a collection of entities that you group together for scheduling purposes. There are two types of entity lists: static and dynamic. A static list can contain any number of portfolios that may or may not have common characteristics. A static list does not change unless you manually add or delete an entity from a list. A dynamic list is linked through a common characteristic. It may change over time, depending upon the underlying entity characteristics.

For example: A dynamic list is created for all entities with an investment strategy of Growth and Income; or a dynamic entity list with a specific manager’s name. The dynamic list scans the entity characteristics of all types of entities to create the dynamic list.

Select a Policy

In the Create New dialog box, you select a List entity type policy to create an Entity List.

To select a policy:

  1. In Portfolio Data Center, from the left navigation, select Portfolio Desk All. Or select Portfolio Desk and click Static & Dynamic Lists.
    You can create Entity List from both the workspaces.

  2. On the Home tab, in the Manage group, click Create New.
    You see the Create New dialog box. 

  3. In the Select Policy list, select a policy for the List Entity you want to create. 
    By default, you see the available lists of predefined policies. Note: You need to select a policy, wherein the policy type matches the entity type you want to create.

  4. Click OK.
    You see the Details page displaying the selected policy's field groups.

Provide Entity Details

In the Create New List wizard's Details page, you can provide the details about the Entity List. Based on the policy you select, you need to provide the appropriate information.

To add basic entity list details:

  1. In the Effective Date, specify the effective date for the entity list. Or use the Date selector to provide the appropriate date for the entity list.
    This field identifies the date by which the entity is eligible for processing. You can specify an effective date in the past or future.  
    By default, you see the system date as the effective date.

  2. In the Entity ID box, type a unique id for the entity.

  3. In the Entity Name box, type a name for the entity.
    You see the Details page with the list of the selected policy's field groups and their corresponding fields.

  4. Provide appropriate information for each field, as needed.

  5. Click Next. 
    You see the List page. 

Provide List Details

In the Create New Composite wizard's List page, you can provide appropriate information for identifying the underlying entities, as needed to create either Static entity list or Dynamic entity list.

To provide static entity list details:

  1. In the List page, click the Select Entities list to create a Static entity list. Select one or more entities to add it to the Static entity list.
    By default, you see the list of all the available entities.
    Once you select the entities, you see the added entities for the Static entity list gets listed in the bottom grid displaying the Entity ID, Entity Name, Entity Long Name and Entity Type.

  2. In the grid, select an entity and click Delete icon to remove the entity from the list, if needed.
    You see the entity is removed from the Static entity list.

  3. Click Next. 

To provide dynamic entity list details:

  1. In the List page, select Use Logic to dynamically select entities option to create a Dynamic entity list.

  2. Click Define to use the Logic Builder to define the entity criteria for the Dynamic entity list.
    Based on the defined entity characteristic criteria, the entities are added to the Dynamic entity list.
    You see the added entity criteria gets listed in the bottom grid.

  3. Click View Member Entities to view the member entities added to the Dynamic entity list based on the entity criteria.
    You see the View Member Entities window displaying the list of member entities. After viewing, click Close to close the window.

  4. Click Next.

Based on the List entity policy configuration, the system enables the Benchmark, Peer Groups, Disclosures, Asset Mix Policy and Fee Schedule pages. See Create Entities for more information.

Provide Assignment Details

To add assignment details:

  1. In the Benchmark page, you assign benchmarks, as needed for the entity.
    In the Peer Group Association page, you assign peer groups, as needed for the entity.

  2. In the Disclosures page, select one or more disclosures as needed for the entity.

  3. In the Asset Mix Policy page, select one or more asset mix policies as needed for the entity.

  4. In the Fee Schedule page, select a fee schedule for the entity.

  5. Click Save to save the Entity List.
    You see a message stating successful entity creation. The system generates the Entity List and lists it in the Static & Dynamic workspace.