Policies for Mutual Funds

To define a new policy:

1. In Portfolio Data Center, from the left navigation, select Setup > Policies.
   You see the Policies workspace with the existing policies.

2. On the Home tab, in the Manage group, click Create New and then click Mutual Fund.
   You see the Create New Policy wizard with the Define page displayed. 

3. In the ID box, enter a unique identifier.
   By default, the system assigns a unique identifier.

4. In the Name box, enter a name for the policy.

5. In the Description box, you can enter a description about the policy.

6. In the Master Fund Entity Type list, by default, the system populates the Portfolio entity type.

7. In the Share Class Entity Type list, by default, the system populates the Share Class entity type.

8. In the Sector Entity Type list, by default, the system populates the Portfolio entity type.

9. Select the Enabled check box to indicate the policy is selected for use.
   By default, this check box is selected. Clear the check box to disable the use of the policy.

10. In the Processing option area, you can select the Make this as my default account policy check box to make the policy the default for the mutual fund entities.
    The system displays the Origin of the policy type. By default, you see Custom.

11. Click Next.
    You see the Criteria page.

Specify the Entity Criteria

In the Create New Policy wizard's Criteria page, you can set an entity criteria for the policy to use.

To specify the entity criteria:

1. In the Selection Criteria area, click Define to use the Logic Builder to define the filter parameter of what qualifies for this policy.
   For the mutual fund policy, you define the filter criteria for the policy. 

2. From the Tab Configuration list, you can select the tabs to appear when you open the entities owned by this policy..
   You see the available list of predefined and custom Assignment tabs and also Data tabs. You can configure the Assignment tabs such as Disclosures, Asset Mix Policy, and Fee Schedule in the Setup workspace. Also, you can configure the Data tabs in the Entity Tab Configuration workspace. 

3. Click Next.
   You see the Field Group page. By default, the Field Group opens with the Master Fund section.

Select the Field Groups

In the Create New Policy wizard's Field Group page, you can select the Master Fund, Share Class, and Sector field groups to use when you create a new policy for a mutual fund. 

To select field group:

1. In the Master Fund tab, click the Select Field Groups list.

2. Select the check box for each field group you want to include for use with master funds, as needed.
   You see the selected field groups in the Field Group & Order area.

3. Click the Default field group to underlying list for each selected field group, to assign the Master Fund field group to the underlying Share Class and/or Sector. 
   You see the selected field group is cascaded to the Share Class and/or Sector tab.

4. Review the order of the selected field groups, and use the arrows to the right of the Field Group & Order area to move a selected field group up or down, as needed. 

5. In the Share Class tab, add the appropriate field groups and their order for use with Share Classes, as needed.
   By default, you see the cascaded field group, if any, from the Master Fund area is also listed in the Field Group & Order area.

6. In the Sector tab, add the appropriate field groups and their order for use with Sector, as needed.
   By default, you see the cascaded field group, if any, from the Master Fund area is also listed in the Field Group & Order area.

7. Click Next.
   You see the Fields page.

Assign Field Release Levels & Options

In the Create New Policy wizard's Field page, you can re-assign the release level and default field level options for Master Fund, Share Class, and Sector fields to use when you create a new policy for a mutual fund. 

To select release levels and options:

1. In the Master Fund tab, you select the Customize button under Dropdown List values column to customize the field values, as required.

2. Click the Release Level list and select the release level for each field, as required. This allows you to set the hierarchical level, which the entity can achieve as long as this field passes all validations.

3. Click the Default MF Value to list for each field, to assign the field settings to the underlying Share Class and/or Sector. 
   You can see the the selected field settings is cascaded to the Share Class and/or Sector tab.
   Under the Enrichment column, you can see the Enrichment rule, if any, available for the field.

4. Select the Authorization Needed check box for each field, as required.
   This field allows you to generate a pending authorization request. The system does not append the field settings to the master record until someone authorizes the change.

5. Select the Required check box for each field to make the field mandatory, as needed.
   This field displays a red asterisk to identify it as a mandatory field.

6. Select the Hidden check box for each field to make the field hidden from view, as needed.
   This field is not visible to anyone when they look at entity details.

7. Select the Locked check box for each field to lock the field, as needed. 
   This field is not editable and a lock symbol appears next to the field.

8. In the Share Class tab, you can add the appropriate field settings for release level, authorization, and other parameters, as needed.
   By default, you see the cascaded field group, if any, from the Master Fund area is also listed in the Field Setting Overrides area.

9. In the Sector tab, you can add the appropriate field settings for release level, authorization, and other parameters, as needed.
   By default, you see the cascaded field group, if any, from the Master Fund area is also listed in the Field Setting Overrides area.

10. Click Next.
    You see the Enrichments page. By default, it lists all the fields available in the field groups with the default enrichment rule, if any.

Select Enrichment for Fields

In the Create New Policy wizard's Enrichments page, you can select an enrichment rule for Master Fund, Share Class, and Sector fields to use when compositing data for the policy.

To select enrichment rules for fields:

1. In the Master Fund tab, click the Enrichment list and select an enrichment rule to use for each field, as required. 
   Otherwise click the Advanced Search icon to search for the rule.

2. Click Restore Defaults to restore the default rules for the field.

3. In the Share Class tab, you can select the appropriate enrichment rule for each field, as needed.
   By default, you see the cascaded field group, if any, from the Master Fund area is also listed in the Enrichments Overrides area.

4. In the Sector tab, you can select the appropriate enrichment rule for each field, as needed.
   By default, you see the cascaded field group, if any, from the Master Fund area is also listed in the Enrichments Overrides area.

5. Click Next.
   You see the Validation page. By default, it lists all the fields available in the field groups with their default validations.

Enable or Disable Validations for Fields

In the Create New Policy wizard's Validation page, you can enable and disable validations for Master Fund, Share Class and Sector fields based on the policy workflow needs. By default, the fields carry the validations defined in the core package content. 

To allow or block validations:

1. In the Master Fund tab, select the Validation check box for each field to select the validation rule. 
   Otherwise, clear the check box to disable a validation. 

2. Click the Default Enable State to list for each field, to assign the field validation to the underlying Share Class and/or Sector. 
   This option is enabled only when you disable the validation for the field.

3. In the Share Class tab, you can select the appropriate validation rule for each field, as needed.
   By default, you see the cascaded field group, if any, from the Master Fund area is also listed in the Validations Overrides area.

4. In the Sector tab, you can select the appropriate validation rule for each field, as needed.
   By default, you see the cascaded field group, if any, from the Master Fund area is also listed in the Validations Overrides area.

5. Click Next.
   You see the Overrides page. By default, it lists all the fields available in the field groups with their default overrides.

Specify Overrides

In the Create New Policy wizard's Overrides page, you can enable or disable the overrides allowed for Master Fund, Share Class and Sector fields. You can input the desired value for the field if the override option is set as Default. A default value is a value you want to use by default if no other value is provided for the field. 

Defaults also work in conjunction with the shell entities loaded via ETL. If the uploaded file for an entity does not list a value for a field that is defined as default, the PDC engine automatically sets the field to the default value. 

To specify the type of override:

1. In the Master Fund tab, click the Overrides list, select the type of override for the fields. Options include:
   - None. You cannot apply an override value for the field.
   - Override Value. You can specify an override value for the field. This value overrides any value that is specified for the field. 
   - Default Value. You can specify a default value for the field. The default value is applied for the field, when this field is left as empty during the entity creation process.

2. Click Restore Defaults to restore the fields to the default override types.

3. In the Share Class tab, you can select the appropriate overrides for each field, as needed.
   By default, you see the cascaded field group, if any, from the Master Fund area is also listed in the Field Value Overrides area.

4. In the Sector tab, you can select the appropriate overrides for each field, as needed.
   By default, you see the cascaded field group, if any, from the Master Fund area is also listed in the Field Value Overrides area.

5. Click Save & Close to save the policy.
   You see a message stating successful policy creation. The system generates the new policy and lists it in the Policies workspace.

Edit Policies

In the Policies workspace, you can modify a policy.

To edit a policy:

1. In Portfolio Data Center, from the left navigation, select Setup > Policies. 
   You see the Policies workspace with the available list of policies.

2. Select the policy you want to modify. 

3. Click Edit. Or double-click the policy row.

   You see the Edit policy page.

4. Review the information, make the appropriate changes for Master Fund, Share Class, and Sector areas and then click Save & Close.
   The system modifies the policy and lists it in the Policies workspace.

Delete Policies

In the Policies workspace, you can delete a policy, if needed.

To delete a policy:

1. In Portfolio Data Center, from the left navigation, select Setup > Policies.
   You see the Policies workspace with the available list of policies.

2. Select the policy you want to delete.

3. On the Home tab, in the Manage group, click Delete.
   You see a warning message to confirm deletion.

4. Click Yes to delete the policy.
   You see a confirmation message stating successful deletion of policy. You see the policy no longer appears in the list of available policies.

Duplicate Policies

In the Policies workspace, you can duplicate a policy, if needed.

To duplicate a policy:

1. In Portfolio Data Center, from the left navigation, select Setup > Policies.
   You see the Policies workspace with the available list of policies.

2. Select the policy you want to duplicate.

3. On the Home tab, in the Manage group, click Duplicate.
   You see the Duplicate Policy As dialog box.

4. In the ID box, type a policy ID, if needed.

5. In the Name box, type a name for the duplicated policy.
   By default, you see the policy name with the word, copy, added to it.

6. Click OK to duplicate the policy.
   The system generates the duplicate policy and lists it in the Policies workspace. By default, the system disables the duplicate policies to prevent conflicts. Also after duplication, you need to change the criteria for the policy.