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After you search for and view unmatched cash, you can select open receivables/payables and bank settlements for matching, and then fully or partially match open receivables/payables and bank settlements. Or you can research the open receivables/payables and bank settlements that appear in the search results.
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After you search for unmatched cash in the Cash Matching workspace's Manual Matching tab and view the search results, you can select open receivables/payables and unmatched bank settlements for matching. The order in which you select open receivables/payables and bank settlements is not important.
To select open receivables/payables and bank settlements to match:
- In Accounting Center, in the left navigation pane, click Transactions > Cash > Cash Matching.
You see the Cash Matching workspace. The Manual Matching tab is active by default. - In the Manual Matching tab, search for unmatched cash to identify the open receivables/payables and bank settlements that you want to match.
- Select the check box for each open receivable/payable that you want to match.
- Select the check box for each bank settlement that you want to match.
For partially matched bank settlements, you can use the values in the Orig Value, Settle Amt S, and Net Amount Local columns to identify the original amount of the bank settlement, the amount previously settled, and the amount available for matching. - As you make your selections, review the Balance amount at the bottom of the Manual Matching tab.
The Balance amount identifies any difference or remaining amount between the selected open receivables/payables and the selected bank settlements. If the balance is equal to zero, there is an exact match, and you can fully match the bank settlement and fully settle the open receivables/payables. If the Balance is not equal to zero, you can partially match the bank settlements or open receivables/payables. Or, you can write off the difference to cash breakage.
If you are matching cash with an event type of Disbursement:
– Negative Balance amount indicates that the selected open receivable/payables are greater than the selected bank settlements.
– Positive Balance amount indicates that the selected open receivable/payables are less than the selected bank settlements.
If you are matching cash with an event type of Receipt:
– Negative Balance amount indicates that the selected open receivable/payables are less than the selected bank settlements.
– Positive Balance amount indicates that the selected open receivable/payables are greater than the selected bank settlements. - Continue to select and/or clear the check boxes for open receivables/payables and bank settlements until you are satisfied with the Balance amount.
After you complete your selections, you can perform the match.
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In the Cash Matching workspace's Manual Matching tab, you can manually match an open receivable/payable with a bank settlement for the same cash account and security. During manual cash matching, the system does not use any tolerances you defined for use in automated cash matching. You can fully or partially settle bank settlements and open receivables/payables.
To match open receivable/payables with bank settlements:
- In Accounting Center, in the left navigation pane, click Transactions > Cash > Cash Matching.
You see the Cash Matching workspace. The Manual Matching tab is active by default. - In the Manual Matching tab, search for and select the open receivables/payables and bank settlements that you want to match.
- On the Cash Matching tab, in the Actions group, click Match.
You see the Match Records dialog box. In the upper pane, you see the selected open receivables/payables along with a total and a Remaining Receivable/Payable amount. The Remaining Receivable/Payable amount identifies the amount that remains open after you submit the match. In the lower pane, you see the selected bank settlements along with a total and Balance amount. This Balance amount shows the remaining amount that is left to allocate for the bank settlement after you submit the match. The Pro Rate button is selected by default and is not available. - If you have an exact match, click the Match button in the Match Records dialog box to submit the match. Otherwise, continue to the next step.
The system submits the settlements to the accounting engine for processing. You no longer see the fully settled bank settlements and open receivable/payables in the Cash Matching workspace.. - If you want to fully settle the selected bank settlements and open receivables/payables for a non exact match, select the Write to Breakage check box, and then click the Match button in the Match Records dialog box to submit the match. Otherwise, continue to the next step for a partial settlement.
The Write to Breakage option allows you to fully settle the open receivables/payables by writing off the difference between the bank settlement and open receivables/payables and tracking that amount in the account determined by the entity's cash breakage election. The system submits the settlements to the accounting engine for processing. You no longer see the fully settled bank settlements and open receivable/payables in the Cash Matching workspace. - If you want to partially settle the selected bank settlements and open receivables/payables for the system calculated pro rated amounts, ensure the Write to Breakage check box is cleared, and then click the Match button in the Match Records dialog box to submit the match. Otherwise, if you want to change the pro rated amounts, continue to the next step.
The system submits the settlements to the accounting engine for processing. You see the partially settled bank settlements and/or partially settled open receivable/payables in the Cash Matching workspace. The Net Amount Local value identifies the unmatched amount that is available for further matching. - If you want to change the system calculated pro rated amounts for the open receivables/payables, click the Open Local Amt field for an open receivable/payable and enter the amount that you want to settle for that open receivable/payable.
In the Match Records dialog box, the system recalculates the Units value that you are settling for the selected open receivable/payable, and updates the totals and Remaining Receivable/Payable values. After you change an Open Local Amt value, the Pro Rate button becomes available. You can continue updating the pro rated amounts and/or can click the Pro Rate button to have the system recalculate the pro rated amounts. - Click the Match button in the Match Records dialog box to submit the partial match for the adjusted amounts.
The system submits the settlements to the accounting engine for processing. You see the partially settled bank settlements and/or partially settled open receivable/payables in the Cash Matching workspace. Their Net Amount Local value identifies the unmatched amount that is available for further matching.
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After you match an open receivable/payable to a bank settlement, the open receivable/payable may have a very small amount left over in the Cash Matching workspace's Manual Matching tab. If you do not want to match that amount to a bank settlement, you can use the Settle Remaining option to settle the remaining amount.
To settle the remaining amount for an open receivable/payable:
- In Accounting Center, in the left navigation pane, click Transactions > Cash > Cash Matching.
You see the Cash Matching workspace. The Manual Matching tab is active by default. - Select the check box of the open receivable/payable that you want to settle.
- On the Cash Matching tab, in the Actions group, click Settle Remaining.
The system submits the settlement for the remaining amount to the accounting engine for processing. The settlement does not include a Cash Match Instance value that links it to a bank settlement. You no longer see the open receivable/payable in the Manual Matching tab.