Define the Policy

In the Create New Policy wizard's Define page, you can define a policy that governs a specific type of entity.

To define a new policy:

1. In Portfolio Data Center, from the left navigation, select Setup > Policies.
   You see the Policies workspace with the available list of policies.

2. On the Home tab, in the Manage group, click Create New, and then click Entity.
   You see the Create New Policy wizard with the Define page displayed. 

3. In the ID box, enter a unique identifier.
   By default, the system assigns a unique identifier.

4. In the Name box, enter a name for the policy.

5. In the Description box, you can enter a description about the policy.

6. In the Entity Type list, select the entity type for the policy.
   You see the available list of pre-defined and custom entity types.

7. Select the Enabled check box to indicate the policy is selected for use.
   By default, the check box is selected. Clear the check box to disable the use of the policy.

8. In the Processing option area, you can select the Make this as my default account policy check box to make the policy the default for the selected entity type.
   The system displays the Origin of the policy type. By default, you see Custom.

9. Select the Authorization Required check box to indicate that the entity requires authorization for setup.
   If you select this option, the system does not release the entity even if it passes all validation, until someone authorizes the new entity setup. This is a single entity level authorization and not a multiple field level authorization.

10. Click Next.
    You see the Criteria page.

    Info
    Each entity type has its own default policy. When an entity type has a default policy set up, then the default policy selects and processes the entities which do not meet any policy criteria. This enables you to identify the classified and non-classified entities, appropriately.

Specify the Entity Criteria

In the Create New Policy wizard's Criteria page, you can set entity criteria for the policy to use.

To specify the entity criteria:

1. In the Selection Criteria area, click Define to use the Logic Builder to define the filter parameter of what qualifies for this policy.
   Based on the selected entity type, you can define the filter parameter. For example, if you select the entity type as portfolio, then define the criteria as, Type = PORT, base currency = GBP and tax status = taxable. Then the policy recognizes only taxable, GBP based portfolios.

2. In the Tab Configuration list, select the tabs to appear when you open the entities owned by this policy.
   You see the available list of predefined and custom Assignment tabs and also Data tabs. You can configure the Assignment tabs such as Disclosures, Asset Mix Policy, and Fee Schedule in the Setup workspace. Also, you can configure the Data tabs in the Entity Tab Configuration workspace. 

3. Click Next.
   You see the Field Group page.

Select the Field Groups

In the Create New Policy wizard's Field Group page, you can select one or more field groups from the Field Groups list to include in the policy.

To select the field groups:

1. In the Select Field Groups list, select one or more field groups to include in the policy.
   You see the available list of field groups.

2. Select the check box for each field group that you want to include for use with the policy.
   You see the selected field groups in the Field Group & Order area.

3. You can use the up and down arrows next to the area to re-order the display of field groups. You can also see the same display order of fields when you create or edit an entity using this policy.
   When you assign a field group to a policy, the policy inherits all the field level defaults as defined for the fields.  In the next page, you can optionally enable or disable them. 

4. Click Next.
   You see the Fields page. 

Assign Field Release Levels & Options

The Create New Policy wizard's Fields page displays the fields contained in the chosen field groups along with the default settings for the various parameters. This is where you can re-assign release level and default field level options.

To select release levels and options:

1. Select Customize under Dropdown List values column to customize the field values, as required.
   You see the Customize Field list dialog. 

   1. Select the required values in the Available Values box and click Add to add the field to the Selected Values box.

   2. Otherwise, select the required values in the SelectedValues box and click Remove to move the field to the Available Values box.

   3. Select If a code value is added, automatically included it in the list of selected values check box to automatically include the newly added code values to the Selected Values box.

   4. Click OK to add the values.

2. Click the Release Level list and select the release level for each field, as required. This allows you to set the hierarchical level, which the entity can achieve as long as this field passes all validations.
   Under the Enrichment column, you can see the Enrichment rule, if any, available for the field.

3. Select the Authorization Needed check box for each field, as needed.
   This field allows you to generate a pending authorization request. The system does not append the field settings to the master record until someone authorizes the change.

4. Select the Required check box for each field to make the field mandatory, as needed.
   This field displays a red asterisk to identify it as a mandatory field.

5. Select the Hidden check box for each field to make the field hidden from view, as needed.
   This field is not visible to anyone when they look at entity details.

6. Select the Locked check box for each field to lock the field, as needed. 
   This field is not editable and a lock symbol appears next to the field.

7. Click Next.
   You see the Enrichments page.

Select Enrichment for Fields

In the Create New Policy wizard's Enrichments page, you can select an enrichment rule for each field to use when compositing data for the policy.

To select enrichment rules for fields:

1. Click the Enrichment list and select an enrichment rule for each field to use, as required.

2. Otherwise, click the Advanced Search icon to search for the rule.

3. Click Restore Defaults to restore the default rules for the field.

4. Click Next.
   You see the Validation page. By default, it lists all the fields available in the field groups with their default validations.

Enable or Disable Validations for Fields

In the Create New Policy wizard's Validation page, you can enable and disable validations for fields based on the policy workflow needs. By default, the fields carry the validations defined in the core package content. 

To enable or disable validations:

1. Select the Validation check box for each field to enable the validation rule. 
   Otherwise, clear the check box to disable a validation. 

2. Click Restore Defaults to restore the fields to the default validation rules.

3. Click Next.
   You see the Overrides page. By default, it lists all the fields available in the selected field groups.

Specify Overrides

In the Create New Policy wizard's Overrides page, you can enable or disable the overrides allowed when compositing fields for the policy. You can input the desired value for the field if the override option is set as Default. A default value is a value you want to use by default if no other value is provided for the field. 

Defaults also work in conjunction with the shell entities loaded via ETL. If the uploaded file for an entity does not list a value for a field that is defined as default, the PDC engine automatically sets the field to the default value. 

To specify the type of override:

1. In the Overrides list, select the type of override for the fields. Options include:
   - None. You cannot apply an override value for the field.
   -Override Value. You can specify an override value for the field. This value overrides any value that is specified for the field. 
   - Default Value. You can specify a default value for the field. The default value is applied for the field, when this field is left as empty during the entity creation process.

2. Click Restore Defaults to restore the fields to its default override types.

3. Click Save & Close to save the policy.
   You see a message stating successful policy creation. The system generates the new policy and lists it in the Policies workspace.

   Info

   After creating the policy, you need to review the information for quality assurance activities to confirm the setup of the policy. You can manually submit a policy to the PDC engine in a production environment to re-run a scheduled job. See Submit Policy for more information. You can also manage the policies, for example, you can duplicate a policy, check for conflicts, view the entities mapped to the policy, and so on. See Work with Policies for more information.

Edit Policies

In the Policies workspace, you can modify a policy.

To edit a policy:

1. In Portfolio Data Center, from the left navigation, select Setup > Policies.
   You see the Policies workspace with the available list of policies.

2. Select the policy you want to modify. 

3. Click Edit. Or double-click the policy row.

   You see the Edit policy page.

4. Review the information, make the appropriate changes, and click Save & Close.
   The system modifies the policy and lists it in the Policies workspace.

Delete Policies

In the Policies workspace, you can delete a policy, if needed.

To delete a policy:

1. In Portfolio Data Center, from the left navigation, select Setup > Policies.
   You see the Policies workspace with the available list of policies.

2. Select the policy you want to delete.

3. On the Home tab, in the Manage group, click Delete.
   You see a warning message to confirm deletion.

4. Click Yes to delete the policy.
   You see a confirmation message stating successful deletion of policy.  You see the policy no longer appears in the list of available policies.

   Info
   When you delete a policy, which is already used in entity processing, the system deletes the policy and reassigns the entity to the default policy.

   
   

Duplicate Policies

In the Policies workspace, you can duplicate a policy, if needed.

To duplicate a policy:

1. In Portfolio Data Center, from the left navigation, select Setup > Policies.
   You see the Policies workspace with the available list of policies.

2. Select the policy you want to duplicate.

3. On the Home tab, in the Manage group, click Duplicate.
   You see the Duplicate Policy As dialog box.

4. In the ID box, type a policy ID, if needed.

5. In the Name box, type a name for the duplicated policy.
   By default, you see the policy name with the word, copy, added to it.

6. Click OK to duplicate the policy.
   The system generates the duplicate policy and lists it in the Policies workspace. By default, the system disables the duplicate policies to prevent conflicts. Also after duplication, you need to change the criteria for the policy.

   Info
   All policies must have unique filter criteria.