Add Bank Settlements

In the Manual Matching workspace, you can manually add a bank settlement in cases where no bank settlement was provided to settle a STAR open receivable or payable. You can also use the Accounting Center's Insert Bank Settlement Record panel to manually add a bank settlement.

Alternatively, you can add bank settlements automatically using Eagle's generic message streams. If you load bank settlements automatically via Eagle's generic message streams and the message streams fail, you can use Automation Center to fix them.

To add a bank settlement for an open payable or receivable:

1. From the Cash Matching workspace, click Manual Matching in the left navigation.
   You see the Manual Matching workspace with a list of open receivables and payables in the upper pane and a list of bank settlements in the center pane.
2. Scroll down or search for a specific open receivable or payable, and click the open receivable or payable for which you want to add a bank settlement. See Search for Unmatched Cash.
3. Click Bank Settlements and then click Post Bank Settlement Record.
   You see the Post Bank Settlement Record panel. The system uses the selected open receivable or payable to fill in as many values as possible on this panel.
4. Complete the options in the Post Bank Settlement panel.
5. Click Submit.

Change Bank Settlements

In the Manual Matching workspace, you can manually change a bank settlement. You can also use the Change, Invalidate or List Bank Settlement Records panel to manually change a bank settlement.

Before using this option, ensure you understand its usage and impact. This panel is for use by administrators who have a complete understanding of cash segregation and the cash matching process. 

To change a bank settlement:

1. From the Cash Matching workspace, click Manual Matching in the left navigation.
   You see the Manual Matching workspace with a list of open receivables and payables in the upper pane and a list of bank settlements in the center pane.
2. Scroll down or search for a specific bank settlement, and click the bank settlement that you want to change. See Search for Unmatched Cash.
3. Click Bank Settlements and then click Change Bank Settlement Record.
   You see the Change Bank Settlement Record panel. You see the values for the selected bank settlement.
4. Complete the options in the Change Bank Settlement panel.
   You can change most values for an unmatched bank settlement. You can change limited information for a matched bank settlement processed in STAR accounting. You can change the Bank Date, Source, and Reason.
5. Click Submit.

Invalidate Bank Settlements

In the Manual Matching workspace, you can invalidate an unmatched bank settlement. You can invalidate a bank settlement rather than change it because its information is so incorrect that you never plan to match it. When you invalidate a bank settlement, it becomes ineligible for automated or manual matching. This prevents the system from processing it in STAR accounting and sweeping it into suspense cash. You can also use the Change, Invalidate or List Bank Settlement Records panel to invalidate a bank settlement.

You can invalidate a unmatched bank settlement that was never processed in STAR accounting. Or you can invalidate an unmatched bank settlement that was processed in STAR accounting but was fully cancelled in accounting and then returned to a fully unmatched state. In that case the cash may be in a suspense state.

Eagle's Accounting solution does not support the deletion of bank settlements. The system requires an audit trail of posted bank settlements.

To invalidate a bank settlement:

1. From the Cash Matching workspace, click Manual Matching in the left navigation.
   You see the Manual Matching workspace with a list of open receivables and payables in the upper pane and a list of bank settlements in the center pane.
2. Scroll down or search for a specific bank settlement, and click the bank settlement that you want to invalidate. See Search for Unmatched Cash.
3. Click Bank Settlements and then click Change Bank Settlement Record.
   You see the Change Bank Settlement Record panel.
4. Click the Invalidate Bank Wire field and select a value of Yes.
5. Click Submit.
   You cannot match the invalid bank settlement to STAR open receivables and payables when you perform automated or manual cash matching.

Add Comments for Bank Settlements

In the Manual Matching workspace, you can add one or more comments to a bank settlement. A comment is a descriptive note about a bank settlement that you assign to another Eagle system user.

To add a comment to a bank settlement:

1. From the Cash Matching workspace, click Manual Matching in the left navigation.
   You see the Manual Matching workspace with a list of open receivables and payables in the upper pane and a list of bank settlements in the center pane.
2. Scroll down or search for a specific bank settlement, and click the bank settlement for which you want to add a comment. See Search for Unmatched Cash.
3. Click Add Comments.
   You see the Add Comment dialog box.
4. Click the Assign To field and select the user name of the person to whom you are assigning the comment.
5. Click the Comment field and enter the note text.
6. Click Save.
   You see the notes associated with the selected bank settlement in the Comments History pane.

List Bank Settlements

In the Change, Invalidate or List Bank Settlement Records panel, you can view a list of bank settlements.

To list bank settlements:

1. From any Eagle window, click the Eagle Navigator button to access the Eagle Navigator.
2. Enter Change, Invalidate or List Bank Settlement Records in the Start Search text box.
3. Click the Change, Invalidate or List Bank Settlement Records (Accounting Center) link to access the panel.
   You see the Change, Invalidate or List Bank Settlement Records panel.
4. In the Please Select Action field, select List Bank Settlement Records.
5. Complete the options in the Change, Invalidate or List Bank Settlement Records panel.
6. Click Submit.
7. Close the Change, Invalidate or List Bank Settlement Records bottom tab to return to the Accounting Center.

List Comments for Bank Settlements

In the Change, Delete or List Note on Bank Settlement Records panel, you can view comments for bank settlements. Each bank settlement can include one or more comments assigned to specific Eagle users.

To list comments for bank settlements:

1. From any Eagle window, click the Eagle Navigator button to access the Eagle Navigator.
2. Enter Change, Delete or List Note on Bank Settlement Records in the Start Search text box.
3. Click the Change, Delete or List Note on Bank Settlement Records (Accounting Center) link to access the panel.
   You see the Change, Delete or List Note on Bank Settlement Records panel.
4. In the Please Select Action field, select List Note on Bank Settlement Records.
5. Complete the options in the Change, Delete or List Note on Bank Settlement Records panel.
6. Click Submit.
   In the Show All tab, you see the comments that met your filter criteria.
7. Close the Change, Delete or List Note on Bank Settlement Records bottom tab to return to the Accounting Center.