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Manage Entity Lists

Manage Entity Lists

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Last updated: Feb 28, 2025 by Kinga Huszno
5 min read

An entity list is a collection of entities that you group together for scheduling purposes. There are two types of entity lists: static and dynamic. A static list can contain any number of portfolios that may or may not have common characteristics. A static list does not change unless you manually add or delete an entity from a list. A dynamic list is linked through a common characteristic. It may change over time, depending upon the underlying entity characteristics.

To set up an entity list, create the list and add entities to the list.

Create Static Entity Lists

In the Create Entity List panel, you can add a static entity list.

To add a static entity list:

  1. Do one of the following: 
    - In Portfolio Data Center, in the left navigation pane, click Portfolio Desk > Accounting Portfolio Setup > Lists > Create Entity List.
    - In Accounting Center, in the left navigation pane, click Setup > Portfolio Setup > Lists > Create Entity List.
    You see the Create Entity List panel. The Entity Type field displays a value of LIST to identify the type of entity you are adding.

  2. In the Entity Name field, specify the name of the entity list.

  3. In the Generate Dummy Entity ID field, indicate whether the system generates a unique entity identifier for the entity.
    Options include No (Default) and Yes. Before you use this field for the first time, you must perform the following one-time setup. In the NEXT_INSTANCE table in the PACE_MASTER database, make an entry for ENTITY_ID.

  4. In the Entity ID field, specify the unique identifier for the entity list.
    This value must not contain any blank spaces.

  5. In the Transaction Status field, select the default value of Traded to specify the status of the cash event for the entity list.

  6. In the Active Status field, identify the entity list as active or inactive.
    This field is used for reporting purposes only. Options include Active (Default) and Inactive.

  7. In the Entity Partition Assignment field, specify the segment of the database where you store the entity list transactions.
    Entity partitioning is used for strategic high volume clients that require partitioning of the ESTAR database schema. Eagle clients that do not use partitioning can use the default value of 1.

  8. Click Submit.

Edit Static Entity Lists

In the Edit Entity List panel, you can edit static entity lists.

To edit an entity list:

  1. Do one of the following: 
    - In Portfolio Data Center, in the left navigation pane, click Portfolio Desk > Accounting Portfolio Setup > Lists > Edit Entity List.
    - In Accounting Center, in the left navigation pane, click Setup > Portfolio Setup > Lists > Edit Entity List.
    You see the Edit Entity List panel.

  2. In the Lookup Entity List section, select the entity list.
    You can specify a value in the Entity List Name field or the Entity List ID field.

  3. In the Change Entity List section, edit the entity list settings.

  4. Click Submit & Close.

Add Entities to a Static Entity List

In the Add Entity to Entity List panel, you can add one or more entities to a static entity list.

To add an entity to a static entity list:

  1. Do one of the following: 
    - In Portfolio Data Center, in the left navigation pane, click Portfolio Desk > Accounting Portfolio Setup > Lists > Add Entity to Entity List.
    - In Accounting Center, in the left navigation pane, click Setup > Portfolio Setup > Lists > Add Entity to Entity List.
    You see the Add Entity to Entity List panel.

  2. In the Lookup Entity List section, select the entity list.
    You can specify a value in the Entity List Name field or the Entity List ID field.

  3. In the Lookup Entity section, select the entity you adding to the entity list.
    You can specify a value in the Entity Name field or the Entity ID field.

  4. Add additional entities to the entity list, as follows:
    –  Click the lower pane, right click, and select Add Rows.
    –  Enter the number of rows you want to add on the Enter Rows Count dialog box and click OK. Add a row for each additional entity you want to add to the entity list.
    –  Complete the fields on each row you added.

  5. Click Submit.

Remove Entity From the Entity List

In the Remove Entity from Entity List panel, you can remove an entity from the entity list

To remove an entity from the entity list:

  1. Do one of the following: 
    - In Portfolio Data Center, in the left navigation pane, click Portfolio Desk > Accounting Portfolio Setup > Lists > Remove Entity from Entity List.
    - In Accounting Center, in the left navigation pane, click Setup > Portfolio Setup > Lists > Remove Entity from Entity List.
    You see the Remove Entity from Entity List panel.

  2. In the Query Based On field, identify the entity you want to remove.
    Options include:
    –  All. Allows you to remove all entities from the entity lists.
    –  Entity ID. Allows you to remove all entities that you specify in the Entity Name or Entity ID fields from the entity list.
    –  Entity List. Allows you to remove all entities associated with the entity list with a name or ID that you specify in the Entity List Name or Entity List ID fields.

  3. Click Submit.
    You see the entities that met your criteria in the Show All tab.

  4. Select each entity you want to remove and click Remove Entity from Entity List.
    You see each entity you selected in the Remove Entity from Entity List tab.

  5. Click Submit.

List Entities in the Entity List

In the List Entities in Entity List panel, you can list entities included in the entity list.

To list entities in the entity list:

  1. Do one of the following: 
    - In Portfolio Data Center, in the left navigation pane, click Portfolio Desk > Accounting Portfolio Setup > Lists > List Entities in Entity List.
    - In Accounting Center, in the left navigation pane, click Setup > Portfolio Setup > Lists > List Entities in Entity List.
    You see the List Entities in Entity List panel.

  2. In the Query Based On field, identify the entity you want to remove.
    Options include:
    –  All. Allows you to list all entities.
    –  Entity ID. Allows you to list entities that you specify in the Entity Name or Entity ID fields.
    –  Entity List. Allows you to list all entities associated with the entity list with a name or ID that you specify in the Entity List Name or Entity List ID fields.
    – All Static and Dynamic Lists. Allows you to list entities in all static and dynamic entity lists.

  3. Click Submit.
    You see the entities that met your criteria in the Show All tab.