You can manage bank settlements using Eagle's Accounting solution. A bank settlement refers to an actual cash settlement record, or bank wire, sent into the Eagle system from a bank, custodian, or third party. When you use cash segregation, you can match bank settlements with Eagle STAR created open receivables and payables.

The Manual Matching tab of the Cash Matching workspace allows you to manage bank settlements while you match cash manually. From this workspace, you can add, change, and invalidate bank settlements, as well as add comments for bank settlements. You can also access the bank settlement maintenance panels directly.

Create Bank Settlements

In the Cash Matching workspace's Manual Matching tab, you can manually create a bank settlement in cases where no bank settlement was provided to settle a STAR open receivable or payable. You can also use Accounting Center's Create Bank Settlement Record panel to manually add a bank settlement.

Alternatively, you can add bank settlements automatically using Eagle's generic message streams. If you load bank settlements automatically via Eagle's generic message streams and the message streams fail, you can use Automation Center to fix them.

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Before using this option, ensure you understand its usage and impact. This panel is for use by administrators who have a complete understanding of cash segregation and the cash matching process.

To create a bank settlement for an open payable or receivable:

In Accounting Center, in the left navigation pane, click Transactions > Cash > Cash Matching.
You see the Cash Matching workspace. The Manual Matching tab is active by default.
Select the Manual Matching tab.
You see a list of open receivables and payables in the upper pane and a list of bank settlements in the center pane.
Scroll down or search for a specific open receivable or payable, and click the open receivable or payable for which you want to add a bank settlement. See Search for Unmatched Cash.
On the Cash Matching tab, in the Actions group, click Bank Settlements, and then click Post Bank Settlement Record.
You see the Post Bank Settlement Record panel. The system uses the selected open receivable or payable to fill in as many values as possible on this panel.
Complete the options in the Post Bank Settlement panel.
Click Submit.

Edit Bank Settlements

In the Cash Matching workspace's Manual Matching tab, you can manually edit a bank settlement. You can also use the List Bank Settlement Records panel to manually edit a bank settlement.

Before using this option, ensure you understand its usage and impact. This panel is for use by administrators who have a complete understanding of cash segregation and the cash matching process.

To edit a bank settlement:

In Accounting Center, in the left navigation pane, click Transactions > Cash > Cash Matching.
You see the Cash Matching workspace. The Manual Matching tab is active by default.
Select the Manual Matching tab.
You see a list of open receivables and payables in the upper pane and a list of bank settlements in the center pane.
Scroll down or search for a specific bank settlement, and click the bank settlement that you want to change.
On the Cash Matching tab, in the Actions group, click Bank Settlements and then click Change Bank Settlement Record.
You see the Change Bank Settlement Record panel. You see the values for the selected bank settlement.
Complete the options in the Change Bank Settlement panel.
You can change most values for an unmatched bank settlement. You can change limited information for a matched bank settlement processed in STAR accounting. You can change the Bank Date, Source, and Reason.
Click Submit.

Invalidate Bank Settlements

In the Cash Matching workspace's Manual Matching tab, you can invalidate an unmatched bank settlement. You can invalidate a bank settlement rather than change it because its information is so incorrect that you never plan to match it. When you invalidate a bank settlement, it becomes ineligible for automated or manual matching. This prevents the system from processing it in STAR accounting and sweeping it into suspense cash. You can also use the Change, Invalidate or List Bank Settlement Records panel to invalidate a bank settlement.

You can invalidate a unmatched bank settlement that was never processed in STAR accounting. Or you can invalidate an unmatched bank settlement that was processed in STAR accounting but was fully cancelled in accounting and then returned to a fully unmatched state. In that case the cash may be in a suspense state.

Eagle's Accounting solution does not support the deletion of bank settlements. The system requires an audit trail of posted bank settlements.

WRITERS NOTE: BRANDON is the invalidate option gone in 2017? How do we manage this scenario now? if option is removed, need to remove references to invalidate thruout guide

To invalidate a bank settlement:

In Accounting Center, in the left navigation pane, click Transactions > Cash > Cash Matching.
You see the Cash Matching workspace. The Manual Matching tab is active by default.
Select the Manual Matching tab.
Scroll down or search for a specific bank settlement, and click the bank settlement that you want to invalidate.
On the Cash Matching tab, in the Actions group, click Bank Settlements and then click Change Bank Settlement Record.
You see the Change Bank Settlement Record panel.
Click the Invalidate Bank Wire field and select a value of Yes.
Click Submit.
You cannot match the invalid bank settlement to STAR open receivables and payables when you perform automated or manual cash matching.

Add Comments for Bank Settlements

In the Cash Matching workspace's Manual Matching tab, you can add one or more comments to a bank settlement. A comment is a descriptive note about a bank settlement that you assign to another Eagle system user.

WRITERS NOTE: verify whether Add Comments should be a ribbon option

To add a comment to a bank settlement:

In Accounting Center, in the left navigation pane, click Transactions > Cash > Cash Matching.
You see the Cash Matching workspace. The Manual Matching tab is active by default.
Select the Manual Matching tab.
Scroll down or search for a specific bank settlement, and click the bank settlement for which you want to add a comment.
Right-click the row and click Add Comment.
You see the Add Comment dialog box.
Click the Assign To field and select the user name of the person to whom you are assigning the comment.
Click the Comment field and enter the note text.
Click Save.
You see the notes associated with the selected bank settlement in the Comments History pane.

List Bank Settlements

In the List Bank Settlement Record panel, you can view a list of bank settlements.

WRITERS NOTE: verify whether panel name will change to reflect List/Edit functions

To list bank settlements:

In Accounting Center, in the left navigation pane, click Transactions > Cash > Cash Matching > List Bank Settlement Record.
You see the List Bank Settlement Record panel.
In the Please Select Action field, select List Bank Settlement Records.
Complete the options in the List Bank Settlement Record panel.
Click Submit.

List Comments for Bank Settlements

In the List/Edit Note on Bank Settlement Record panel, you can view comments for bank settlements. Each bank settlement can include one or more comments assigned to specific Eagle users.

To list comments for bank settlements:

In Accounting Center, in the left navigation pane, click Transactions > Cash > Cash Matching > List/Edit Note on Bank Settlement Record.
You see the List/Edit Note on Bank Settlement Record panel.
In the Please Select Action field, select List Note on Bank Settlement Records.
Complete the options in the List/Edit Note on Bank Settlement Record panel.
Click Submit.
In the Show All tab, you see the comments that met your filter criteria.

Manage Bank Settlements