The release level hierarchy for Portfolio Data Center tracks is maintained as code and code values.

Edit PDC_REL_LEVELS code

Portfolio Data Center is pre-populated with code values for a four-level hierarchy (level 0-level 3).

Add/Edit release level code value

Field Level Assignment

The release levels are assigned to fields so that the system knows how to process the entity/fund correctly. For illustrative purposes, the following diagram shows that the field ‘Domicile’ has an assigned validation (Domicile is missing) and has a release level of 1 (released for level 1 activity).

Assignment at field level

That is, during the entity/fund setup, if the Domicile field is left blank, then the entity/fund throws level 1 exception. Therefore, the entity/fund cannot achieve a release level of 1 until the exception is fixed or released. 

How are Release Levels Used

Release level do not control any processing or reporting activity within the Eagle suite. Its purpose is to act as an indicator to show the reference data analyst the ‘fit for purpose’ level of a fund and also to easily identify the entities/funds with outstanding issues.

Release Level Modification

The best practice is to leave the release level code values as it is. Note: Customization is supported to a certain degree only.

Descriptions

PDC allows you to modify the long description of the code values at any time. For example, level 0 has a default description as 'Incomplete’. You can edit the code value long description, for example, like ‘Contains Critical Errors’ or ‘Not Released’. Similarly, if needed, you can change ‘Released for Level 1 Activity’  to ‘Released for Trading’ or some other purpose as per your requirement. If you need to change the code descriptions, the best practice is to do it as soon as you deploy PDC and do not modify it over time. However, the descriptions are not stored as data and you can change it without impacting processing.

Number of Levels

Generally, the best practice recommended by Eagle is not to change the number of release level once the entity/fund processing has started, in order to prevent previously processed entities/funds from becoming out of synch. By default, the package content contains 4 pre-defined release levels. If you do not require all the four levels, then there is nothing wrong in leaving the code set with the existing 4 levels. However, if you require additional release levels, it is important to add the release levels during implementation itself, that is, before you process entities in PDC.

PDC assigns each fund a release level based on the passed or failed validation and the hierarchy in place when the fund is processed. Consider that if you have already processed all funds and they achieved the release level 3 'Complete', then you added a 4th and 5th release level, wherein level 5 is now the highest level and also level 3 now inherits a new description like 'Released for Performance Calculation'. Now you have entities that are free of exception, but no longer have the highest release level unless they are reprocessed.

Add Release Level

To add levels to the release level hierarchy:

1. From the left navigation, select Setup > Metadata > Codes.
   You see the Codes workspace with the available list of code values.
2. Double-click the PDC Release Level code value.
   You see the Edit/Edit Code Value page.
3. Select Code Value tab and click Add Code Value link.
4. You add new code values to the PDC Release Level code, as needed.
   You make sure to increment the short description of the new code values by 1.
5. Reset the long descriptions of all code values to reflect the new hierarchy.
   You make sure that level 0 has a description indicating that it is the lowest level (Incomplete). Also make sure the highest level has a description indicating that it is the highest level, meaning free of all exceptions (Complete).
6. You log out of PDC and have an administrator recycle the PDC engines to cache the new hierarchy.
7. Rerun all enabled policies not in delta mode (except default policies) to synchronize entities to the new hierarchy levels.

Status of Release Level

The Summary workspace enables you to view which entities/funds are fully (vs. partially) released. Each release level has a corresponding color-coded symbol, as shown in the following figure:

Display of release level status 

Entities/Funds that have achieved full release level are shown with a green circle, while partially released entities/funds are shown with a red square.

You can customize the release level at which the display is shown as green. You can control this with System Setting menu. By default, entities that have release level 3 (the maximum release level) is displayed in green. To change it, select Portfolio Data Center > Setup > System Settings > System Item 1019.

Defaults to the Eagle standard highest release level (3).