Add Accounting Periods

In the Add Accounting Period(s) panel, you can manually add an accounting period.

To manually add an accounting period:

1. In Accounting Center, in the left navigation pane, click Transactions > Ledger > Accounting Periods > Add Accounting Period(s).
   You see the Add Accounting Period(s) panel.

2. Enter the entity and accounting basis for which you want to add an accounting period.
   The lower portion of the panel displays a row for the entity you identified in the Entity Information section. If you entered a master fund entity, it additionally displays a row for each sector associated with the master fund to identify the accounting periods for each sector.

3. In the Start Date field, enter the start date of the accounting period you are adding.
   The default value is the first day of the current year.

4. In the End Date field, enter the end date of the accounting period you are adding, and click Submit.
   The default value is the last day of the current year.

Close Accounting Periods

In the Close  Accounting Period panel, you can close an accounting period. Eagle recommends closing accounting periods after month end reconciliation. This prevents transactions from modifying a previously reconciled period for accounting and performance purposes. You can close an accounting period for all accounts or individual accounts. The system adds future accounting periods automatically when existing accounting periods are closed. You do not need to set up accounting periods for each account on an annual basis.

To close an accounting period:

1. In Accounting Center, in the left navigation pane, click Transactions > Ledger > Accounting Periods > Close  Accounting Period.
   You see the Close Accounting Period panel.

2. Select a query option to identify entities and accounting bases.

3. In the Current Accounting Period Start Date field, enter the current accounting period start date.

4. In the Current Accounting Period End Date, enter the current accounting period end date.
   The Current Accounting Period End Date closes the accounting periods through the date entered.
   The Type of Close field should default to Valuation.

5. Click Submit.
   The system closes the accounting periods and automatically creates accounting periods for the same period in the following year.

Reopen Accounting Periods

In the Reopen Accounting Period panel, you can reopen an accounting period. For example, suppose your accounting periods were closed through the end of March. However, the trade processing group missed a trade that occurred on March 28th, which must be processed. Since the March accounting periods are closed, the back dated transaction will be processed with an April 1st accounting date. An alternative way to handle a transaction that needs to be booked to a closed accounting period is to reopen the accounting period before booking the transaction. For example, you can reopen the accounting period to March 28th and query the accounting period to confirm that the correct period is open. When you book the transaction, the March 28th accounting date is recorded and the position is reflected in reports beginning on March 28th.

To reopen an accounting period:

1. In Accounting Center, in the left navigation pane, click Transactions > Ledger > Accounting Periods > Reopen Accounting Period.
   You see the Reopen Accounting Period panel.

2. Select a query option to identify entities and accounting bases.

3. In the Accounting Period Start Date field, enter the earliest date that needs to be opened.

4. In the Type of Close field, select Both Valuation and Transaction, and click Submit.
   The accounting periods are reopened up through and including the requested date.

List Accounting Periods

In the List Accounting Periods panel, you can review the current status of accounting periods, provide an audit trail of dates and users who closed or reopened an accounting period, and identity whether the date is a fiscal year end.

To list accounting periods:

1. In Accounting Center, in the left navigation pane, click Transactions > Ledger > Accounting Periods > List Accounting Periods.
   You see the List Accounting Periods panel.

2. In the Portfolio ID or Portfolio Name fields, enter the entity identifier or name.

3. In the Basis field, enter the accounting basis.

4. In the Statement Beginning Period Date, enter the statement beginning period date.

5. In the Statement Ending Period Date, enter the statement ending period date.

6. Click Submit.