In the Add Account panel, you can add a custom account manually to a custom COA. A custom Chart of Accounts (COA) contains accounts that you customized. You can add conversion and non-conversion accounts to a custom COA, such as the STAR COA.
Do not add accounts to the core COA or change existing core accounts. Doing so can create incorrect reporting results. If you do not find appropriate accounts in the core COA to use for mapping custom accounts, contact your Eagle representative.
To add a custom account manually:
- In Accounting Center, in the left navigation pane, click Setup > Ledger > Chart of Accounts > Add Account.
You see the Add Account panel. Complete the options to describe the new account.
A description of each option follows.
NOTE: Review additional guidelines if you add a custom ledger account that you expect to use in expense processing or in unrealized gain/loss processing.- Click Submit.
An information message appears. - Click OK.
The Status window appears. If the Status Text field is Request Complete, the system adds the new account when you submit the request. - Click Submit.
- To confirm that the system added the account successfully, you can use the List Custom Accounts panel to see that the account exists for the selected custom COA.
After you add a custom account, you can use the Ledger Item Editor to add the account to the ledger profiles. This enables the reports that are associated with these profiles to use these accounts in calculations and/or display them in the reports.
Add Account Panel Options
The following are the options in the Add Account panel.
Option | Tag | Description |
|---|---|---|
Add Custom Ledger Account for: | 7102 | Indicates whether you are adding the new account to a new or existing custom COA. Options include:
|
| Chart Of Account Name | 1641 | If you are adding an account to a new custom COA, identifies the name of the COA. This field appears if you set the Add Custom Ledger Account for field to New Chart of Account Name. |
Query Existing Chart of Account Name | 7101 | Specifies the name of the custom Chart of Account to which you are adding the new account. For example, this value is typically STAR. This field appears if you set the Add Custom Ledger Account for field to Existing Chart of Account. |
Chart of Account G/L Number | 1623 | Specifies the account number for the custom account in the selected custom COA. Eagle Accounting uses this account number for reporting. It can differ from the account number in the core COA. |
Chart of Account G/L Description | 1624 | Describes the custom account associated with the selected custom COA. Eagle Accounting uses this account description for reporting. It can differ from the account description in the core COA. |
Chart of Account G/L Sub Group | 1748 | Specifies the sub group for the custom account associated with the selected custom COA. This value should be the same as the value used for the STAR CORE Sub Group field (tag 1289). Options include:
|
Select STAR Account G/L by: | 1256 | Indicates whether to locate this account in the core COA by account number, account description, or both. Options include:
|
STAR CORE G/L Account Number | 1288 | Identifies the account number for the custom account as it exists in the core COA. When you select a value from this lookup, the panel displays related values for the following fields, if it finds this account number:
|
| STAR CORE G/L Account Description | 1290 | Describes the custom account as it exists in the core COA. When you select a value from this lookup, the panel displays related values for the following fields, if it finds this account description:
|
| STAR CORE Sub Group | 1289 | Identifies the sub group for the custom account as it exists in the core COA. Options include:
|
| G/L Restrict Indicator | 7109 | Indicates whether Eagle clients can post manual entries to the account through the Create Ledger Entries option. Options include:
|
Add Account Panel Example
The following panel shows a sample definition for a custom account. In this example, the account number in the STAR COA is 10105, while the account number in the core COA is 1701000105. The account descriptions also differ.
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