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In the Portfolio Desk workspace, you can create new entities.

To add a new entity:

  1. With PDC open, select Portfolio Desk > Account > Entity.
  2. Click Create New in the upper left corner of the page.
    You see the Create New dialog box.
  3. Select a policy, or template, for an entity to provide you with a predefined set of information, which specifies its unique characteristics, relationships, financial data, and vendor data. From the Select Policy drop-down list, select the policy based on the type of entity you want to create, and then click OK.
    The Details tab opens, displaying Portfolio in the Entity Type Description drop-down list.
  4. If the effective date of the entity is for a date in the past or future, use the date selector to select the appropriate date. 
    The EffectiveDate at the top of the panel defaults to the current date.The Details tab has five sections:
  • Identification
  • Core Details
  • Classification
  • Performance Settings
  • Relationship Information

You can use the fields in these sections to add details to the entity. However, to create an entity, the only information you must provide is an Entity ID.

  1. Type an Entity ID. It is a unique alphanumeric identifier of the entity, no more than eight characters.

Next, we will add some optional information to this entity.

  1. From the Entity Base Currency drop-down list, select a base currency. For this exercise, we will select the Australian dollar.
  2. Use the date selector to select an Entity Inception Date and a Fiscal End Date.

The Entity Inception Date specifies the date the entity was created in the marketplace. For this exercise, we will select May 8.

The Fiscal End Date is the last date of the fiscal year for the entity. The system uses this date as the end of the date range when you add accounting periods. For this exercise, we will select July 31.

You cannot edit these fields after you create the entity.

  1. Click Next.

You see the Benchmarks tab selected, displaying the new entity type and entity ID on the heading. We now will select a benchmark ID.


  1. You can assign any number of benchmarks to an entity. You also can use the same benchmark for different reporting purposes.

From the drop-down list for the appropriate benchmark in the ID column of the grid, select a benchmark ID. For this exercise, we will use the Primary Comparison Index benchmark and select PORT.

  1. Click Next.

You see the Peer Group Association tab selected. After selecting a benchmark ID, you must establish one or more Peer Group Associations, which enable you to link funds to the selected peer groups. You select a primary association, and you can have alternative associations based upon alternative grouping criteria.


  1. From the Primary Peer Group drop-down list, select a primary peer group. For this exercise, we will select PORT.
  2. Next, from the Secondary Peer Group drop-down list, select a secondary peer group. For this exercise, we will select PORT1.
  3. Click Next.

You see the Disclosures tab selected. We now will assign disclosures to the entity. You can add, modify, and assign disclosures and incorporate them into a performance report, including those for Global Investment Performance Standards, or GIPSÒ, compliance.


  1. In the Add/Update Disclosures section, from the As of Date drop-down list, select As of Date or Inception Date. The list defaults to As of Date. For this exercise, we will use the default value.
  2. The displayed date is the Effective Date for the entity and defaults to the current date or the date you specified on the Details tab.

If the Effective Date, the As of Date, or the Inception Date of the disclosure is for a date in the past or future, use the date selector to select the appropriate date.

From the Disclosures drop-down list, select a Disclosure. For this exercise, we will select DISCLOSURE 1.

After selecting it, you see it on the Assigned Disclosures grid. You can assign a disclosure to one or more entities, including a LIST type entity, which aggregates a number of underlying entities.

Repeat this process for each disclosure you want to assign.

  1. Click Save.

You have created the entity.

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