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After setting up expenses for the fund, you can process the expense accruals using the Run Expense Accruals panel in the Global Process workspace.

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  1. In Accounting Center, in the left navigation pane, click Processing and Exceptions > Global Processes.
    You see the Global Process workspace.
  2. In the left navigation, click Expenses and Run Expense Accruals.
    You see the Run Expense Accruals panel.
  3. Complete the options on the Run Expense Accruals panel.
  4. Click Submit.
    The Loopbacks pane appears at the bottom of the panel, where you can review the global processing results.

The accrual selection in the following example uses a query option of One Entity / All Expenses. Based on this option, the system will accrue all expenses in the entity through September 28th. You can verify the query was successful by reviewing the information that is displayed in the Summary tab. For example, you can compare the total number of loopbacks that were generated with the total number of loopbacks that were processed.

Run Expense Accruals panelImage Modified

Run Expense Accruals Panel Options

The following are the options in the Run Expense Accruals panel.

Option

Tag

Description

Accrue Expense



Select Query Option

2283

Specifies which entities and expenses to accrue. Options include:

  • One Entity/One Expense. Accrues one expense for a particular master fund entity.
  • One Entity/All Expenses. Accrues every valid expense in an entity.
  • All Entities/One Expense. Accrues for every entity that has the designated expense.
  • All Entities/All Expenses. Accrues every entity and each of their expenses across the system. Note this option can trigger a very large query against the database.

Entity ID

1163

Specifies the entity identifier for an entity or an expense group. This field appears when you select One Entity/One Expense and One Entity/All Expenses.

NOTE: If you select an entity that participates in an expense group, be aware that the system processes expenses for all entities that participate in that expense group.

Entity Name

1164

Specifies the entity name for an entity or an expense group. This field appears when you select One Entity/One Expense and One Entity/All Expenses.

NOTE: If you select an entity that participates in an expense group, be aware that the system processes expenses for all entities that participate in that expense group.

Accounting Basis

21

Specifies the accounting basis. If you leave this field blank, it applies to all accounting bases. This field appears when you select One Entity/One Expense and One Entity/All Expenses.

Share Class

34

Specifies the share class. A share class is a designation, usually alphabetic, given to a fund's shares. This field appears when you select One Entity/One Expense, and One Entity/All Expenses.

Expense Account

3252

Specifies a valid expense account. If you leave this field blank, it applies to all expense accounts. This field appears when you select One Entity/One Expense

Effective Date

35

Specifies the effective date.

Accounting Date

36

Specifies the accounting date. This field appears when you select One Entity/One Expense and One Entity/All Expenses.

Conversion Value3914

Specifies the conversion status of entities you want to process. This field appears when you select All Entities/One Expense and All Entities/All Expenses.

NAV Component

3256

Specifies the NAV/fee component. Options include:

  • All. The system accrues all expenses except expense based expenses and tax expense based expenses.
  • All Except Current Day NAV Component. The system accrues all expenses except those with a NAV Component value of Adjusted Net Assets, Current Day's Outstanding Shares, Current Day's Settled Shares, and expense based expenses.
  • Current Day NAV Component only. The system accrues only expenses with NAV components of Adjusted Net Assets, Current Day's Outstanding Shares, Current Day's Settled Shares, Ledger Based NAV, and User Defined NAV.
  • Average Net Assets only. The system accrues only expenses with a NAV Component value of Average Net Assets.
  • Expense Based Expense only. The system accrues only expense based expenses. 
  • Prior Net Assets only. If you process accruals for an expense group and select Prior Net Assets Only, the system processes only group expenses where all entities have prior day NAV components. 
  • Tax Expense Only. The system accrues only tax expense based expenses.
  • Ledger Based NAV only. The system accrues only expenses with a NAV Component value of Ledger Based NAV.
  • User Defined NAV only. The system accrues only expenses with a NAV Component value of User Defined NAV.

Process Center

4896

Specifies the process center. This field appears when you select All Entities/One Expense and All Entities/All Expenses.

Domestic/Foreign Processing Indicator

10706

Indicates whether expense accruals are domestic or foreign. Options include:

  • Domestic Only (Local Currency = Base Currency)
  • Foreign Only (Local Currency Not = Base Currency)

Exchange Rate Source

514

Specifies a valid exchange rate source. This field appears when you select All Entities/One Expense and All Entities/All Expenses.

Partition Number

95

Specifies the physical partition. This field appears when you select All Entities/One Expense and All Entities/All Expenses.

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