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PDC allows you to create and maintain history records of entities.

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Create History Records

In the Entity Details workspace, you can create a new history record by duplicating an existing record of the entity.

To create a new history record:

  1. In Portfolio Data Center, from the left navigation, select Portfolio Desk and click the appropriate entity type.
    You see the Summary workspace of the selected entity type.

  2. Click the View By drop-down list and then select any one of the following options: All; Exceptions.

  3. Complete the required search criteria and then click Search.
    You see the search list of entities that meet the search criteria.

  4. Double-click the entity for which you want to create the history record.
    You see the Edit Entity workspace.
  5. Set the effective date range period for which you want to add the history record in From and To date fields and click Apply Filters. 
    You see all the available history records in the selected data range. Note: You can also create a brand new history record for any missing effective date.
  6. Scroll to the field for which you want to add a history record in the Entity Details workspace.
  7. Right-click on any field within the Entity Details area. Note: The corresponding effective date of the field is taken as chosen date for duplication.
    You see a list of menu options. 
  8. Select Duplicate.
    You see the Duplicate Effective Date dialog.
  9. Specify the effective date to create the new history record.
    You see the default effective date is shown as the current date.
  10. Click OK.
    This in-turn clone the chosen date records into the newly specified effective date.
    You see the new history (duplicated) record in blue font with the specified effective date.

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Edit History Records

In the Entity Details workspace, you can edit the existing history record by altering the Entity Details effective date range periods.

To edit a history record:

  1. In Portfolio Data Center, from the left navigation, select Portfolio Desk and click the appropriate entity type.
    You see the Summary workspace of the selected entity type.

  2. Click the View By drop-down list and then select any one of the following options: All; Exceptions.

  3. Complete the required search criteria and then click Search, if required.
    You see the search list of entities that meet the search criteria.

  4. Double-click the entity for which you want to edit the history record.
    You see the Edit Entity workspace.
  5. Set the effective date range period for which you want to edit the history record in From and To date fields. 
  6. Click Apply Filters.
    You can see all the history records that are available in the selected date range.
  7. Scroll to the specific field under that effective date column, for which you want to edit (override) the details.
  8. Right-click and a list of menu options appear. Select Override Value.
    You see the Edit dialog with the effective date.
  9. Set the required changes in New Value box.
  10. Otherwise, If you want to set the new value as NULL, select Make this NULL check box.
  11. By default, the Type list displays the Override option.
    Override indicates the new value will take priority over the previous value or any incoming values for this field. 
  12. Specify the Start Date for the new value.
    The Start date indicates the first effective date of the edit modification. You can modify the start date to any previous existing history date within that entity. If the selected date is not present in the entity’s history, a ‘duplication of history’ record action is needed. See Create History Records for more details.
  13. Specify the End Date for the new value.
    The End Date indicates the latest effective date of the edit modification. If the End Date is for the latest effective date, then the override data is automatically carry forwarded when the next history date is created. This process continues until such time where another manual override is created or a new data value is populated systematically.
    You can provide a End Date for a future effective date also. This sets a specific expiration date, for a specific date range, on the override value. Once the End Date of the override passes, then the next time when a new latest history date is created, the system reverts back to any Policy specific configured overrides, if any, and apply to the incoming data value as indicated.
  14. Select the No End Date check box, if the override is set indefinitely.
  15. From the Reason Code list, select the type of reason for the override. Note: You can modify the code value, if required.
  16. Type the notes in the Comment box (optional).
  17. Click Save to save the changes.
  18. Click View & submit changes to submit the modified details to the PDC engine.
    After submitting the changes, filter the date range to verify the most recent history.


Info
  • The Date Range edit does not create a history record, but only edits the existing record in the prescribed date range.
  • A date range edit can affect multiple processing date. Therefore, after you submit a history request, you receive a message that the processing might take a few moments. You can monitor processing in the Monitor workspace.
  • When you edit historical records, the system updates the master record for changes only to the most recent history record that is earlier than the current day. Future-dated records do not affect the master record until the current day matches with that future date.
  • You do not need to use a null end date to carry the new value into the future date. Once you make the change, that value is carried automatically whenever the fund is processed because it is now the most recent data. The date range for the override is mostly used in the case of file based process loading every night (common for securities, not so much for entities). If you know the file will be updated wrongly every night for N days, you can set the override to be applied for that period.

Delete History Records

In the Entity Details workpsace, you can delete the history record of an entity.

To delete a history record:

  1. In Portfolio Data Center, from the left navigation, select Portfolio Desk and click the appropriate entity type.
    You see the Summary workspace of the selected entity type.
  2. Click the View By drop-down list and then select any one of the following options: All; Exceptions.

  3. Complete the required search criteria and then click Search, if required.
    You see the search list of entities that meet the search criteria.

  4. Double-click the entity for which you want to delete the history record.
    You see the Edit Entity workspaces.
  5. Set the effective date range period for which you want to delete the history record in From and To date fields. 
  6. Click Apply Filters.
    You see all the history records that are available in the selected date range.
  7. Right-click on the field data pertaining to the specific effective date for which you want to delete.
    You see a list of options.
  8. Click Delete to delete the history record.
    You see a warning message stating the deletion of history record.
  9. Click Yes to delete the record.
    You see the data selected for deletion is highlighted in red font.
  10. Click View & submit changes to submit the deleted details to the PDC engine.